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CostHelper > Weddings  > Espresso Cart Rental

Espresso Cart Rental Cost


How Much Does Espresso Cart Rental Cost?

 
low costLow: $225-$350average costMedium: $400-$500high costHigh: $500-$700
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  Typical costs:
  • Renting an espresso cart for a reception with 50 guests costs $225 to $350.
  • For a wedding with 150 guests, it would cost about $400 to $500.
  • A large wedding with 300 or more guests might cost $500 to $700.
Related articles: Wedding Caterer, Wedding Cake, Champagne Toast

What should be included:
  • Rental usually includes the service of one or more baristas, regular and decaffeinated espresso drinks, regular and decaffeinated brewed coffee, tea, an assortment of specialty flavored syrups, and sugar.
  • Paper cups and napkin service usually come with the cart. For very formal events, porcelain or glass cups may be available.
  • The contract should also include delivery and set-up, cleaning and take down.
  • Some carts come with a canopy -- but it must be requested ahead of time.
Additional costs:
  • Some caterers, hotels and vendors offer the option of including desserts, such as bite-sized cookies and chocolate-dipped biscotti, for a percentage extra.
  • Some vendors offer the option of specialty drinks, such as smoothies, for an added per-person fee.
  • Some couples choose to add additional hot beverages, such as hot cocoa with marshmallows and apple cider, for an additional charge of 50 cents or more per person.
  • For excellent service, it is standard to tip the barista at your discretion.
Discounts:
  • Tip: Check to see if your wedding planner, if you are using one, can get you a discount from a vendor. Some get volume discounts, which they may pass on to their clients.
Shopping for espresso cart rental:
  • It is fairly common for the caterer to handle all the details of renting and managing an espresso cart. Some hotels offer a gourmet coffee bar option as part of the catering package.
  • The espresso caterer will need a dedicated electrical outlet.
  • The number of reception guests determines how many and which type of espresso machines are needed -- most machines can handle only 40 to 100 drinks per hour.
  • Make sure the espresso cart provider has been in the coffee business for at least two years and uses professional-quality espresso machines. WedNet.com[1] offers a list of tips for hiring espresso cart services.
  • Ask whether the coffee caterer offers a choice of skim, two percent, soy and whole milk.
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External Resources:
  1.  www.wednet.com/wedding-reception/wedding-articles/wedding-reception-expresso-bar
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